CharterLog XMS is a software program which integrates the tracking of flight information, pilot records and aircraft records into a single easy to use system.
 
Features...  

What's New ...
There are dozens of changes and additions in the new CharterLog XMS. Here are the major ones...
new Expanded Aircraft Maintenance Support
  There have been extensive changes and additions in the Aircraft section, including support for Work Orders, Inventory, Mechanic and Vendor tracking.  Changes have been made to more gracefully handle major system changes (e.g installation of “loaner”) engines.  There are many other “smaller” changes here.
new Dynamic Report Library & Report Export
  The report interface has been completely changed. The new program includes a report library which can be updated via the Internet.  New report templates are automatically added into the appropriate report pull-down menu. In addition, the new reporting system allows reports to be "printed" to various file formats, like Excel, Adobe (PDF) and Word (RTF).
new Pilot Logbook Export
  Pilots' individual log entries can be now be exported to any of 20 different formats, including Excel, Lotus, Access, dBase, RTF, Word, SQL, CSV and others.
new Record Archiving
  CharterLog XMS supports archiving of  Pilots, Aircraft, Closed Flight Logs, and Mechanics. Archived records are stored in a special "off-line" database, and can be restored back into the main database if needed.
new Built-in Update Utility
  You can now check for program, airport list and report updates with just a few mouse clicks (and an Internet connection). If an update is available, the Update utility will download it and install it for you.
new "Base Month" Support
  Due dates for all pilot checkrides and other recurrent training items are now calculated according to user-specified base months.
new Redesigned Flight Entry Screen
  The Flight Log entry screen interface has been re-worked to look and feel more like a printed log sheet.  Legs are edited from the main window, instead of from a pop-up dialog.

Streamlined Data Entry...
CharterLog XMS's integrated environment streamlines the data entry process by eliminating the double or triple data entry required when using separate software systems. Data entry requires less time and is less prone to error. Once the databases have been initialized (e.g. pilot and aircraft records created), the daily "logging" of flights via the Flight Log automatically updates the Pilot Records and Aircraft Records databases. Here's how it works...
 
A flight is "launched" by creating a new Flight Records, specifying the departure date and route (legs), and assigning an aircraft and a crew.

The Flight Launch Wizard guides the user through the process. Relevant pilot currency and aircraft maintenance status information is displayed, allowing these factors to be reviewed when selecting aircraft and crew.
 
During the flight, the crew records detailed information for each leg including departure and arrival times, on-duty/off-duty, meter readings, passenger count, fuel burned, fuel purchase, weight and balance information, squawks (if any), VOR and RVSM checks performed, remarks, and crew logbook entries.At the termination of the flight, information from the completed paper form is entered into the Flight Records window.
 


 
When the record is completed and verified, it is "closed". The closing process automatically posts logbook information for each crew member to the Pilot Records database, hours and cycle counts for airframe and engines to the Aircraft Records database, and updates VOR check and Squawk records.

Complete Pilot Currency and Experience Tracking...
CharterLog XMS stores all of the information necessary to track certificates, ratings, check rides, flight time and duty time for each pilot flying for the company. All of the pilot tracking features, including reports are accessed from the Pilot Records window.
 
Pilot Window
 
Independent "base months" and last-completed dates can be maintained for 293 Checkrides and the associated testing. 293 Checkrides
Non-flight duty time can be logged via the convenient Clock-In and Clock-Out functions.

Flight duty time is automatically logged when Flight Records are closed. 		pilot duty time
A variety of pilot "status" reports can be printed, including the Flight/Duty report -- a graphical plot of a pilot's flight and duty times for each calendar month.
Click on the report names in the menu to the right to view sample reports in Adobe Acrobat format. 		pilot reports pilot reports

Comprehensive Aircraft Maintenance Tracking...
CharterLog XMS's comprehensive Aircraft database tracks aircraft times, squawks, maintenance and work history (work orders). All of the aircraft tracking features, including reports are accessed from the Aircraft Records window.
 

 
The Airframe/Engine log (shown in window above) records time logged on the aircraft. The majority of the entries in this log are posted automatically via the Flight Log. Entries can also be posted directly from the Aircraft Records to log time not associated with a Flight Record.
 
Installation , current times and overhaul information is tracked for the Engines, APU and Air Conditioner.
   
A Squawk log is maintained for each aircraft. Squawks are normally entered into the Flight Log and posted to the aircraft when the Flight Record is closed.
Squawks can also be posted directly from the Aircraft Records window. "Shop" squawks, as they are called, can be used to document problems noticed during ground operation and handling of the aircraft by maintenance staff.
   
An unlimited number of recurring Maintenance Actions (right) and life-limited Parts (below) can be tracked for each aircraft.

Maintenance Actions and Part life limits can be based on hours, cycles, months, or any combination of the three. Hours or cycles based items are updated in accordance with the hours/cycles on the Aircraft System (Airframe, Engine [n], APU, or A/C) they are linked to.
 
Remaining times for Parts and Maintenance Action records are automatically updated as time is logged to the aircraft.
 
CharterLog XMS produces an array of aircraft related reports, including three "status" reports showing pending items.
Click on the report names in the menu to the left to view sample reports in Adobe Acrobat format.

Aircraft Work Cards...
All maintenance work (inspections, overhauls, parts replacement, squawk resolution, etc.) is recorded and documented via Work Cards. When work has been completed, fill in the applicable fields then click Record & Close Work Card. All related Maintenance Action, Part, Squawk or Major System records are automatically updated.

Work Cards can also be used to document the completion of one-time actions such as SBs, STCs, ADs, equipment installation/removal, and other aircraft alterations.
 
 
Creating Work Cards for recurring maintenance, life-limited part replacement, and squawk resolution is easy. Just right-click on the item and select Create Work Card from the pop-up menu.
 
Multiple Part changes (installations, removals or replacements) can be completed via a single Work Card. Just add Part Change records to the bottom of the Work Card, as show below.
 

Dynamic Reports Library...
CharterLog XMS utilizes a completely dynamic reporting system.Report templates are stored in a special report library database which can be updated via the Internet, using the built-in update facility shown below.
 
Report pull-down menus are dynamically created from the report library. So, as new reports are added to the library, they automatically appear in the appropriate menu.
 
In addition, computer savvy users can use the built-in Report Designer to modify existing reports or create new ones. If you are unfamiliar with designing report templates or if you need specialized reports, Polaris Microsystems offers report design services. Custom report design services are available to registered customers who have a current product update contract in effect. 

Online Update Facility...
Obtaining and installing software, airport list and report library updates is easy, using CharterLog XMS's built-in Update facility. All you need is an internet connection.
Downloaded updates are saved in a special Updates folder inside your data folder. So, once an update has been downloaded, it is available to all network workstations running the program. There is no need to download the update for each individual workstation.

Program, report and airport updates are available to customers with a current maintenance contract in effect. 		  
 

Other Features...
• Parts Inventory
  CharterLog XMS incorporates a "virtual" Inventory database which holds Parts records which are not currently installed on an aircraft. Tags of various designations (Identification, Serviceable, Repairable, Condemned) can be printed for inventoried parts. Click here to see a sample Part Tag.
• Mechanic Tracking
  Recurrent training, on-the-job training and RII authorizations can be tracked for any number of aircraft mechanics.
• Vendor Tracking
  Outside maintenance vendor facility audit information, approved activities and specific aircraft type approvals can be tracked via the Approved Vendors database.
• Report Export
  Reports and/or report data can be exported to following formats: Lotus 123, Quattro Pro, Excel, Bitmap, JPEG, WMF, TIF, HTML, XHTML, PDF (Adobe Acrobat) and RTF (Word, WordPerfect, etc.).
• Pilot Logbook Export
  Individual pilot flight log information can be exported to 20 different formats, including Excel, Lotus, Access, dBase, RTF, Word, SQL, CSV and others.
• Program Access Control
  Using the companion CharterLog XMS Access Utility, an encrypted list of usernames and passwords can be created to control and manage access to the program. Each user can be assigned a set of permissions which control the program areas and functions accessible to that user.
• Database Manager
  The built-in Database Manager Utility provides data folder management, table checking and reindexing, backup and restore, and previous-version import functions. A stand-alone version of this utility is also included.

Product Update & Report Design Services...
Product updates and Report design services are available to customers who have a current Maintenance Contract in effect. The purchase prices stated below include a one (1) year maintenance contract which expires at the end of the 12th month after the purchase date. At the end of this period, maintenance contracts can be renewed for 1, 2 or 3 years at the prices stated below.
  • Product updates include software updates, airport list updates* and, report library updates.
  • Report design services include design of custom reports and forms for inclusion in the Reports library**.
NOTE: There is no charge for phone or email technical support. These services are available regardless of the maintenance contract status.
 (*) - Airport updates are generated from the FAA National Airspace System Resource Aeronautical Database CD. Only airports included in the FAA database will be updated.
(**) - Polaris Microsystems, LLC retains ownership rights to all reports we design for customers while under Maintenance Contract, and reserves the right to include these reports in future Report Library updates made available to all "covered" customers.

System Requirements
   
Workstations (standalone or networked versions) Network Server (network versions only)
  • 32-bit Windows™ (95/98/NT/2000/XP or later).
  • Minimum 40 MB hard drive space (empty data files).
  • 128 Meg RAM.
  • CD ROM drive (if installed from CD)
  • 800 x 600 display resolution (minimum).
    		•
  • 32-bit Windows™ (NT/2000/XP/2003 or later).
  • Minimum 40 MB hard drive space (empty data files).
  • 256 Meg RAM.
    		•

    Pricing & Ordering...
       
       
    CharterLog XMS
    Standalone
    $995    		 The Standalone version is for installations where data files reside on the same physical workstation as the program. This version cannot be installed to a Network Server. Simultaneous access from multiple workstations is not supported..
    CharterLog XMS
    2 User Network
    $1255    		 The 2-User version supports installations where data files reside on a central Network Server or on another network-connected workstation, and allows a maximum of 2 workstations to run CharterLog XMS simultaneously.
    CharterLog XMS
    5 User Network
    $1640    		 The 5-User version supports installations where data files reside on a central Network Server or on another network-connected workstation, and allows a maximum of 5 workstations to run CharterLog XMS simultaneously.
    CharterLog XMS
    2 User Upgrade
    $260    		 Seamlessly transition your CharterLog XMS Standalone installation to a 2-User Network installation.
    CharterLog XMS
    5 User Upgrade
    $645    		 Seamlessly transition your CharterLog XMS Standalone installation to a 5-User Network installation.
    Product Update Contract Renewal
    1-Year: $250
    2-Year: $450
    3-Year: $650     		Extend your product update and report design services beyond the initial coverage period. Product updates include software updates, airport list updates and, report library updates. Report design services include design of custom reports and forms for inclusion in the Reports library.
    Version Upgrade
    from
    CharterLog 3.x
    $400    		 Special upgrade pricing for customers currently using earlier versions of CharterLog. Contact Polaris Microsystems to inquire about the included data import services.
       
    All Rights Reserved. Copyright © Polaris Microsystems, LLC, 2006.